604-3          RECERTIFICATION

SNAP shall not be issued beyond the end of the certification period until a recertification application is approved.  To recertify for SNAP, households must:  

1. File a recertification application (GEN 72Eligibility review application), physically or telephonically, before the end of the certification period according to the requirements at MS 604-3B;

2. Submit all requested verification within the period provided on the pend notice; and,
    

3. Participate in an interview with a caseworker or fee agent, when one is required or requested by the caseworker.  An interview is required once every 12 months, except as provided at MS 601-3(A) for households assigned to 24-month certification periods.  

Note:

Households in which all adult members are elderly and/or disabled and have no earned income may be exempt from the recertification interview. See MS 604-3(C) for more information about this FNSFood and Nutrition Service approved interview waiver.

See MS 601 for application signature requirements.

When a new or review application (GEN 50CApplication for Services or GEN 72Eligibility review application) is received for other DPADivision of Public Assistance programs, prior to the SNAPSupplemental Nutrition Assistance Program household's established date for recertification, the new or review application may not be used to establish a new certification period for SNAP. See SNAP MS 604-4(A) regarding the policy for acting on reported changes.

604-3 A.      RECERTIFICATION APPLICATION FORM

The Eligibility Review Form (GEN 72Eligibility review application) form is used for recertifications.  Register the recertification application on the EISEligibility Information System Register Recertification (RERE) screen.

The Application for Services Form (GEN 50CApplication for Services) can be used to recertify SNAPSupplemental Nutrition Assistance Program if submitted in the month, or the month prior to the month, the certification period ends. 

The Native Family Assistance Program (NFAPNative Family Assistance Program) application form is an acceptable application  and recertification form.

For reapplications filed in the month following the end of the certification period, the recertification application (GEN 72Eligibility review application) can serve as the application form.  Register this application on the EISEligibility Information System Received Application (REAP) screen.

An interview does not need to be completed if a household submits their recertification after the end of the certification period but within the following month and they are not due for their annual interview.

604-3 B.      RECERTIFICATION: APPLICATION FILING DEADLINES

A recertification application is considered filed by the household when the signed application is received in the DPADivision of Public Assistance office, or the household completes the telephonic application process.  For households consisting of applicants or recipients of SSISupplemental Security Income that apply for SNAPSupplemental Nutrition Assistance Program recertification at the SSASocial Security Administration office, the application is considered filed when the signed application is received by the SSASocial Security Administration office.

1. 1. 1. 1.  Application Filed On or Before the 15th

Households must submit a recertification application physically or telephonically, by the 15th of the last month of the certification period in order to receive uninterrupted benefits.  Caseworkers must process these applications before the end of the certification period to ensure eligible households receive their next issuance in a timely manner.

Households certified for one month or certified for two months in the second month of certification, must submit the application within 15 days from the date the notice of expiration is received.

Register these recertification applications on the Register Recertification (RERE) EISEligibility Information System screen.

1. 1. 1. 2.  Application Filed After the 15th but Before the End of the Certification Period

Caseworkers have 30 days to process recertification applications filed after the 15th but before the end of the certification period.  The allotment is not prorated since there has not been a break in participation.  Expedited service is not available for these applications.

Register these recertification applications on the Register Recertification (RERE) EISEligibility Information System screen.

1. 3.  Application Filed During the Month Following the Expiration of the Certification Period

Applications filed after the expiration of the certification period are considered initial applications. Initial application processing time standards apply, 30 days for regular applications and 4 days for expedited service applications. See MS 601-5F and MS 605-3B.

Since there has been a break in participation, the allotment is prorated from the date the application is received by the district office or fee agent. See MS 601-5B.

If the case is closed, register these initial applications on the REAP screen. If the case is open because of other attached programs, the SNAP  application must be added on the APMA screen.

An interview does not need to be completed if a household submits their recertification after the end of the certification period but within the following month and they are not due for their annual interview.

604-3 C.      RECERTIFICATION:  CASEWORKER ACTIONS

The caseworker conducts an interview if one is necessary, obtains required verification, determines the household’s eligibility, approves or denies the recertification application, and sends the appropriate notice to the household.   

An interview must be conducted once every 12 months, but can be conducted at each recertification.

Exception:

Households assigned to 24-month certification periods are required to participate in an interview every 24 months.  See MS 604-1A(3) for information on the required 12-month contact.

Note:

Alaska is currently approved for a SNAPSupplemental Nutrition Assistance Program waiver that allows DPADivision of Public Assistance to forego the requirement to conduct an interview at recertification for households in which all adult members are elderly and/or disabled and have no earned income, provided that the households meet all other recertification requirements. These households may contain children or disabled children, but the presence of disabled children in the household alone is not an allowable criterion for the State agency to apply this waiver to a household. 

This waiver applies only at recertification and we must continue to conduct interview for any household in this category that request an interview, or if we deem it necessary due to outstanding issues or questions about the recertification.

The following notices are available for use in EISEligibility Information System. It is extremely important to use these new notices if this waiver is utilized for tracking purposes.

The F103 should not be used when approving a SNAPSupplemental Nutrition Assistance Program recertification that waived the interview.  Please use the following notices accordingly when approving the recertification:

F195 - SNAP Recert Appr Interview Waived
F196 - SNAP Recert Appr Interview Waived/PFD

If an interview is necessary, the caseworker must schedule the interview.  The interview must be scheduled so the household has at least 10 days after the interview in which to provide verification before the certification period ends. If the household misses the scheduled interview, the caseworker will deny the recertification and send a notice of denial.  Notice F210, FSFood Stamp Recertification Denied, combines the required notice of missed interview with the notice of denial.

Note:  

Only adequate notice, not timely adverse action notice, is required before denying the recertification application or reducing the benefit effective the first month of the new certification period.  

604-3 D.      RECERTIFICATION: HOUSEHOLD FAILS TO ACT

1. 1. 1.  Household Fails to Participate in an Interview with a Caseworker or Fee Agent

The recertification application is denied when the household fails to participate in a scheduled interview.

If the household contacts the office before the end of the certification period, the office will reschedule the interview.  If the household participates in the scheduled interview and is found eligible, the case is reopened without a new application and a full month’s benefit (not prorated) is issued.

If the household contacts the office after the end of the certification period but within 30 days from the end of the certification period, the office will reschedule the interview.  If the household participates in the scheduled interview and is found eligible, the case is reopened without a new application.  A prorated benefit is issued back to the date the household contacted the DPADivision of Public Assistance office to reschedule the interview.

1. 1. 2.  Household Fails to Submit Requested Verification

The recertification application is denied when the household fails to provide requested verification.
 

If the household provides the requested verification before the end of the certification period and is found eligible, the case is reopened without a new application and a full month’s benefit (not prorated) is issued.

If the household provides the requested verification after the end of the certification period but within 30 days from the end of the certification period and is found eligible, the case is reopened without a new application.  A prorated benefit is issued back to the date the requested verification is received in the DPADivision of Public Assistance office.

Example:

A household's certification period ends June 30.  The recertification application is submitted June 5 and registered on the RERE screen.  The interview is held on June 25.  The application is pended for verification of income, and the household is given until July 5 to provide the information. Verification is not received, so the application is denied July 6.  If the household provides the verification on July 10, the case is reopened.  The household does not need to file a new application.

604-3 E.      VERIFICATION REQUIREMENTS: RECERTIFICATION

The purpose of the recertification application is to review the household’s current circumstances to determine continued eligibility for SNAP .  

1. At recertification, households must provide verification of:

a. Income from a new source.

Note: 

Previously verified information is outdated when it is more than 60 days old. 

Outdated verifications cannot be used, even if the client states the information has not changed. 

b. Previously verified income that has changed by more than $50, or is outdated.

c. Previously verified income when the information is questionable or outdated.  See MS 601-4C for definition of questionable information.

d. New or previously unreported and/or unverified shelter costs, dependent care, and medical expenses.

e. Previously verified shelter, dependent care, and medical expenses that have changed by more than $25, or the information is outdated.  

f. Previously verified shelter, dependent care and medical expenses when the information is questionable or outdated.  See MS 601-4C for definition of questionable information.

g. Changes in the legal obligation to pay child support, the obligated amount and the amount of the legally obligated child support paid by a household member, and when the information is outdated.

h. If a new member joins the household:

• The value and ownership of the new member’s resources need to be verified, if questionable.
• Residency and U.S. citizenship can be verified by client statement, unless questionable.  Alien status must be verified.  See MS 602-1D(6).
• If the SSN for the new member is not provided, send a notice requesting the SSN  or verification of the application for an SSN. Exception for adding newborns:  Children born in Alaska can be added to the household without verification of SSN enumeration until the next recertification. See MS 602-1E.  Verification of the newborn’s income and resources should be requested only if there is indication that the newborn has income or resources.
• The new adult member's IPVIntentional Program Violation status must be verified.

1. 2. Information from Data Systems and EISEligibility Information System Interfaces

Several data systems and computer interfaces are available through the Internet and on-line EISEligibility Information System access.  Except for Social Security interfaces, caseworkers must check these systems for each household member at each application and recertification as part of the verification process.  Document the findings in the case file.  Caseworkers need to check Social Security interfaces (i.e., BENDEX, SDX, SVESState Verification Exchange System) only when it appears the applicant or recipient could be eligible for Social Security benefits.

1. Interfaces That Must Be Checked

2. Interfaces That Are Checked If Questionable or Under Certain Conditions

Note:

The SOLQState Online Query interface may be used only to determine eligibility for the Alaska Temporary Assistance, SNAP, Medicaid, and Adult Public Assistance programs.

In some situations, the information will be from the source and can be used as verification.  In other situations, the caseworker will need to follow-up on the information.

Example:

When processing a recertification application, the caseworker checks the interfaces and data systems for the two household members.  The Department of Labor system shows one is currently receiving unemployment benefits of $120 weekly.  This information is used as income verification since the information is directly from the source of the income.  The caseworker also finds that the other applicant had earnings listed for the prior quarter.  The caseworker contacts the household to determine if the person is still working and, if so, requests verification of wages.  If the person is not working, the caseworker asks why the job ended to find out if there was a recent job quit.