120-2 STATEWIDE FEE AGENT COORDINATION
Coordination of the fee agent process is assigned to DOST . This ensures consistency in implementing the process statewide. DOST 's responsibilities include:
Accepting fee agent applications (FA 50 );
Recruiting and selecting fee agents;
Conducting interview on selected candidate and reference checks;
Maintaining and updating active list of fee agents;
Collecting Monthly Fee Agent Billing Report (FA 48 ) forms from fee agents;
Verifying information from the Fee Agent Monthly Billing Report (FA 48 ) was received;
Submitting and uploading Fee Agent Billing Report (FA 8 ) to Finance SharePoint;
Developing and maintaining the Fee Agent Manual;
Developing statewide fee agent forms;
Developing training materials and guides;
Managing the fee agent billing process;
Providing assistance and clarification to field offices regarding fee agent-related questions, issues, and concerns;
Verifying training completion and Fee Agent Provider Agreement signature;
Signing the Fee Agent Provider Agreement (FA 33 ) on behalf of DPA ; and
Sending letters of termination and reminder letters related to Fee Agent Provider Agreement (FA 33 ) and obligations to fee agents.
DPA offices that use fee agents assign staff to work with fee agents. The local office responsibilities include:
Accepting applications, reviews, and other documents and verification from fee agents; and
Handling supply order form (FA 9 ) from fee agents.
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