1013-4         OJT TRAINING FORMS

1013-4 A.    On the Job (OJT) Employer Application/ Site Agreement

• The On-the-Job Training Employer Application/Site Agreement (TA-36) and a W9 are required for all participating employers.

• Employer Application/Site Agreement (TA-36)

• The case manager retains the signed Employer Application/Site Agreement (TA-36) and faxes a copy to Work Services Policy.

1013-4 B.   On the Job Training (OJT) Placement Agreement

The On the Job Training Placement Agreement (TA-38) documents the training plan that is developed to provide participants with the specific job skills necessary to become a full-time, unsubsidized employee with the OJT On the Job Training employer.

The Job Developer, case manager, employer, and OJT On the Job Training candidate negotiates the training goals and time lines required for the employee to gain the needed job skills.  This ensures a commitment from the new employee and promotes job ownership.  It also facilitates the employer’s and case manager’s ability to identify the employee’s transferable skills and past job history while developing the training plan.

1013-4 C.   Amendment to the OJT Placement Agreement

On occasion, changes to the terms or conditions of an OJT On the Job Training Placement Agreement (TA-38) that would be to the client’s advantage and would increase the amount DPA Division of Public Assistance would reimburse the employer.  For example, an employer may want to offer the client a pay raise or parties agree that the client could benefit from additional training time to fully learn the job duties or improve their employability.

1. All changes to an OJT On the Job Training will be documented on the OJT On the Job Training Amendment form (TA-35) and must be approved in advance by Work Services Policy.

2.  If deemed vital for the self sufficiency of the client there will one extension for 3 months and it must be approved by Work Services Policy prior to the extension starting.

3. Once an amendment to the training has been approved, the Job Developer should complete a Placement Agreement (TA 38) following the same instructions used to complete the original form.  

4. The employer, client and Job Developer must all sign the Amendment.

5. The Job Developer provides a copy of the approved Amendment to the employer and the client, and places a copy in the client’s case file with the original OJT On the Job Training forms to document the changes.