705-4 VERIFICATION
See ATAP MS 700-4 for policy on verification and documentation.
705-4 A. VERIFICATION REQUIRED PRIOR TO ALLOWING DEDUCTIONS
Caseworkers must obtain verification of allowable expenses when the expenses result in a deduction of countable income and an increase in the amount of benefits. Families must be given an opportunity to provide the verification before the eligibility determination is made. If the family does not provide verification of the following expenses, the application is processed without the deduction.
Note:
If obtaining verification of the expense would delay processing the initial application, the family may choose to have the application processed without the deduction. Document this request in the case record.
705-4 B. INFORMATION FROM DATA SYSTEMS AND EIS INTERFACES
Several data systems and computer interfaces are available through the Internet and on-line EIS access. Some interfaces must be checked at each application and recertification as part of the verification process. Others only need to be checked if questionable or if certain conditions apply.
1. Interfaces That Must Be Checked
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Interface |
Information Verified |
When To Check |
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Instant Eligibility Verification System (IEVS) |
Provides information that may indicate questionable eligibility
|
At each application, review, and when an adult is added to the case |
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Secure Access Manager (SAM) State of Alaska Department of Labor (DOL)
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Unemployment Insurance Benefits
Unreported employment
|
At each application and review |
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State Verification Exchange System (SVES) (#13 on INME)
|
Death Match |
At each application and review.
Note: Death Match alerts must be processed within 10 days. |
|
State Online Query (SOLQ) (#14 on INME) |
At each application and review
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Interface Inquiry (ININ) (#9 on INME)
Social Security Administration
State of Alaska Permanent Fund Dividend Division (in IEVS)
WAG State of Alaska Department of Labor (DOL) (in IEVS)
|
SSI payments
PFD payments
Employment history through quarterly wage match
|
At each application and review |
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State of Alaska Child Support Services Division
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At each application and review |
2. Interfaces That Are Checked If Questionable or Under Certain Conditions
|
Interface |
Information Verified |
When To Check |
|
BENDEX Inquiry Social Security Administration (#15 on INME)
|
SSA payments |
At each application and review only if it appears the applicant or recipient could be eligible for Social Security benefits.
|
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Verification Information System (VIS) through the SAVE Program (in IEVS) |
Qualified alien status of household members who are not U.S. citizens |
It is not necessary to re-verify alien status through the SAVE program at every review. This verification is only required for each alien at initial application and whenever an alien is added to a household.
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Note:
The SOLQ interface may be used only to determine eligibility for ATAP, SNAP, Medicaid, and APA programs.
In some situations, the information will be from the source and can be used as verification. In other situations, the caseworker must follow-up on the information.
Example:
The caseworker checks the interfaces and data systems for the two members of an applicant household. The Department of Labor system shows one is currently receiving unemployment benefits of $120 weekly. This information is used as income verification since the information is directly from the source of the income. The caseworker also finds that the other applicant had earnings listed for the prior quarter. The caseworker contacts the household to determine if the person is still working and, if so, requests verification of wages. If the person is not working, the caseworker asks why the job ended to find out if there was a recent job quit.
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