116-2          APPLICATION PROCESSING

Clients living in an area and eligible to be served by a Native Family Assistance Program need only apply for assistance in one office, either at the NFAP Native Family Assistance Program office or at the DPA Division of Public Assistance office.  The following guidelines outline the procedures:

Client applies at a DPA Division of Public Assistance Office - If a client living in an NFAP Native Family Assistance Program service area and eligible to be served by an NFAP Native Family Assistance Program agency applies in the DPA Division of Public Assistance office for ATAP and other DPA Division of Public Assistance programs, DPA Division of Public Assistance must:

1. 1. 1. • Forward a copy of the application and all pertinent documents to the appropriate NFAP Native Family Assistance Program office no later than the next business day.

1. 1. 1. • Ensure the application and all pertinent documents are date-stamped before forwarding a copy to the NFAP Native Family Assistance Program office.

1. 1. 1. • Keep the original application and all pertinent documents in order for a DPA Division of Public Assistance caseworker to determine SNAP Supplemental Nutrition Assistance Program and/or Medicaid eligibility.

The DPA Division of Public Assistance office is not required to register and deny a Temporary Assistance case. However, DPA Division of Public Assistance must document on CANO that a copy of the application and other documents provided has been forwarded to the NFAP Native Family Assistance Program office.

Note: If it is later determined that a registered Temporary Assistance application should have been forwarded to an NFAP Native Family Assistance Program agency, the application should not be deleted from EIS. Staff must then deny the Temporary Assistance application and send the client a denial notice (W230 / ATAP Denied – Refer to Native TANF). This action must also be documented in CANO.

Client applies at an NFAP Native Family Assistance Program Office - If a client applies for assistance at an NFAP Native Family Assistance Program office, the client will complete the NFAP Native Family Assistance Program application.  If the client also wants SNAP Supplemental Nutrition Assistance Program and/or Medicaid, the NFAP Native Family Assistance Program office will forward a copy of the application and all pertinent documents to the DPA Division of Public Assistance office no later than the next business day.

Example:

A family applies for NFAP Native Family Assistance Program benefits, SNAP Supplemental Nutrition Assistance Program, and Medicaid using the GEN 50C at the DPA Division of Public Assistance District office.  Copy the application and all pertinent documents and forward them to the NFAP Native Family Assistance Program office.  Register a SNAP Supplemental Nutrition Assistance Program / MAGI Modified Adjusted Gross Income Medicaid case.  If eligible, authorize and send the appropriate notices.  If ineligible, deny and send appropriate notices and then determine Medicaid eligibility for any minor children in the home.  Make a CANO entry to document that a copy of the application and other documents have been forwarded to the NFAP Native Family Assistance Program office.  No other action is necessary for ATAP.

Interviews conducted by NFAP Native Family Assistance Program agencies or its representatives are accepted to meet DPA Division of Public Assistance interview requirements.  The date that the application is received in a DPA Division of Public Assistance office from an NFAP Native Family Assistance Program office is the application filing date.  The benefit start date is the date the application is received in the NFAP Native Family Assistance Program office.  Refer to the appropriate program manual for the specific program policies regarding applications.