9300 REPORTING REQUIREMENTS
All tribal TANF providers are required to submit regular reports to their assigned program manager at the Division of Public Assistance as a condition of the TANF grant. These reporting requirements are detailed in the special conditions of the grant agreement. Reports are required to ensure that the expenditures meet the requirements of the grant and so that the Division can use these grant expenditures to help meet their federal TANF Maintenance of Effort requirement.
The following definitions are used effective July of 2024 for both monthly and quarterly reporting:
Assistance
Basic assistance: cash payments, vouchers, and other forms of benefits designed to meet a family's ongoing basic needs (i.e., for food, clothing, shelter, utilities, household goods, personal care items, heating and general incidental expenses for four months or longer).
Child support pass-through payments.
Heating or utility payments who are receiving NFAP. Includes but is not limited to: LIHEAP, LIHWAP, natural gas, heating oil, propane, coal, gasoline, wood, electricity, water, waste water, etc.
Child care costs for families who are on NFAP.
Transportation supportive services for families who are on NFAP.
Child care costs for families who are not on NFAP and who have received over four months of payments.
Transportation supportive services for families who are not on NFAP and who have received over four months of payments.
Expenditures related to payments to or on behalf of participants in community service or work experience that are within the definition of basic assistance.
Supportive service payments that help an individual obtain and maintain employment and participate in work activities
Non-Assistance
Heating or utility payments who are have income under 200% FPL and have a dependent child in the home. Includes but is not limited to: LIHEAP, LIHWAP, natural gas, heating oil, propane, coal, gasoline, wood, electricity, water, waste water, etc.
Child care for families who are employed.
Transportation supportive services for families who are employed.
Subsidized employment payments, including for at-risk youth. Includes: payments made to employers or third parties to help cover the costs of employee wages, benefits, supervision, and training).
Education and training activities
Services such as case management, counseling, peer support, child care information and referral, information on and referral to Medicaid, CHIP, SNAP, and Native Employment Works (NEW) programs, transitional services, job retention, job advancement, and other employment-related services that do not provide basic income support.
Non-recurring short-term benefits
Diversion payments
TANF Systems Costs
Administrative costs for information technology and computerization needed for tracking or monitoring required by or under part IV-A of the Act. The systems exclusion applies to items that might normally be administrative costs, but are systems-related and needed for monitoring or tracking purposes under TANF. These are not limited to 15% of the total amount of countable expenditures in the current FFY.
Other
Other costs that for non-benefit activities that meet a TANF Goal. Prior approval must be given by DPA Grant Manger, BIA AOTR, and Region X (10) ACF | OFA Program Specialist.
TANF Administrative Costs
Administrative costs - limited to 15% of the total amount of countable expenditures in the current FFY. “Administrative costs” are those costs necessary for the proper administration of the TANF program. It includes costs for general administration and coordination of these programs, including contract costs and all indirect (or overhead) costs. Examples of administrative costs include:
Salaries and benefits of staff performing administrative and coordination functions.
Activities related to eligibility determinations.
Preparation of program plans, budgets, and schedules.
Monitoring of programs and projects.
Fraud and abuse units.
Procurement activities.
Public relations.
Services related to accounting, litigation, audits, management of property, payroll, and personnel.
Costs for the goods and services required for administration of the program such as the costs for supplies, equipment, travel, postage, utilities, and rental of office space and maintenance of office space, provided that such costs are not excluded as a direct administrative cost for providing program services.
Travel costs incurred for official business and not excluded as a direct administrative cost for providing program services.
Management information systems not related to the tracking and monitoring of TANF requirements (e.g., for a personnel and payroll system for State staff).
Preparing reports and other documents.
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