1007-6            WEEKLY ROUTINES/CALENDAR FOR FAMILIES FIRST

The Weekly Routines/Calendar is a tool used as part of the Employability Assessment to provide the CM Case Manager in depth information about the FF Families First client’s daily routines. The Weekly Routines/Calendar is developed jointly between the CM and the FF client using conversational interviewing. The Calendar goes beyond the FF Families First client’s daily appointments with providers and identifies how the FF client spends his/her day. Information gathered includes information about the client’s daily challenges and complexities, competing priorities and activities, service needs, and best times to expect good follow through and performance.

There is no specific form to complete the Weekly Routines/Calendar. The CM Case Manager may create a list of the FF Families First client’s routines, or may develop a table of each day of the week that identifies all of the activities the FF client carries out each day of the week.

1007-6  A.      Critical Elements of the Weekly Routines/Calendar

• It is created as a collaborative conversation between the CM Case Manager and the FF Families First client. The Calendar is not a form to be handed to the FF client to complete independently.

• Conversation surrounding the Calendar goes beyond identifying the FF Families First client’s regular service appointments.

• Identifies all daily activities in detail that the FF Families First client carries out each week. Time explored may be discussed hour-by-hour, or in time segments such as morning, mid-morning, mid-day, afternoon, and evening.

• Enhances and augments information already identified in the EPI Employment Planning Information.

1007-6  B.       Documentation and Filing

• The CM Case Manager must document the completion of the Weekly Routines/Calendar in a CLNO Client Notes in CMS Case Management System.

• The CM Case Manager must ensure the Weekly Routines/Calendar is filed in the FF Families First client’s hard copy file.

• The CM Case Manager must update the Weekly Routines/Calendar periodically (at least annually) as the FF Families First client’s situation changes.

• The CM Case Manager must ensure that additional information learned through developing the Weekly Routines/Calendar is transferred and incorporated into the content of the Employability Assessment.