717-6 PROCEDURES FOR EXCHANGING INFORMATION
717-6 A. APPLICATION MATERIALS TO CSSD
When Temporary Assistance eligibility is determined and a new case opened, the following materials must be sent to CSSD within two working days unless the applicant has claimed good cause. These materials should be fastened together into a single packet:
Birth certificates for each child born out-of-state.
Note:
If a birth certificate for a child born out-of-state is received by the division after a packet has been sent to CSSD, the eligibility worker should forward a copy of the birth certificate to CSSD at that time.
Paternity affidavits. A completed copy of a Bureau of Vital Statistics Affidavit of Paternity (BVS 16) or a completed DPA Statement of Relationship (GEN 7), if either of these forms have been completed to establish relationship.
Divorce decrees or support orders. A copy of each divorce decree and child support order, if these have been provided by the caretaker.
Note:
These documents are not required as a condition of eligibility, however, providing them at the time of application may help to expedite enforcement. The applicant should be encouraged to provide these documents whenever possible so they can be included in the packet of materials sent to CSSD .
In-kind support or child support payments from the noncustodial parent. A phone call or e-mail to CSSD explaining the in-kind support or child support payments received. This information must include the dollar amount of any support paid by, or on behalf of, the noncustodial parent and the amount disregarded under the $50 child support pass-through provision. This includes any payments received by a state child support agency.
717-6 B. OPEN CASE INFORMATION FROM DPA TO CSSD
In addition to normal data system exchange of information, the caseworker must inform CSSD of the following information:
Receipt of divorce decrees and court orders. Forward a copy to CSSD with the Temporary Assistance case name and number identified on the document.
Discovery of in-kind support or child support payments. Any time the caseworker discovers, or has reason to suspect, that a recipient is getting in-kind support or child support payments, he or she must inform CSSD of the situation indicating the total amount paid by, or on behalf of, the noncustodial parent and the amount disregarded under the $50 child support pass-through provision. This includes any payments received by a state child support agency. This may be done by phone call or through e-mail to CSSD .
Note:
CSSD may correctly disburse payments to a recipient for child support arrearages collected for months when Temporary Assistance was not received.
Cooperation statements and good cause decisions. When good cause is allowed after the eligibility determination has been completed and benefits approved, the caseworker must notify CSSD of the good cause decision by sending an e-mail to cssdgoodcause@alaska.gov.
When a caretaker decides to cooperate and completes the necessary CSSD forms, mail the forms to CSSD .
717-6 C. INFORMATION FROM CSSD TO DPA
CSSD provides DPA with the following types of information:
Report of a child support collection/distribution. This computer-generated alert may require a new Temporary Assistance income determination;
Notice of noncooperation;
Notice that the caretaker has cooperated;
Request to review good cause decisions;
Temporary Assistance eligibility information, if it differs from DPA 's case file; and
Requests for case information not captured by the data system.
The caseworker must act on each CSSD report of change within 10 days.
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