701-7          EXTENSION PROCEDURES

The following procedures apply to all extensions.

Extension decisions are based on ATAPAlaska Temporary Assistance Program MS 701-3 and ATAPAlaska Temporary Assistance Program MS 701-4.

701-7 A.      CASE MANAGER RESPONSIBILITIES

The case manager is responsible for:

• Ensuring the Extension Review Staffing is completed,

• Reviewing all extension criteria and possible exemptions for the household,

• Informing the caseworker of extension recommendation (approval/denial) via secure document upload and a CANOCase Notes, and 

• Monitoring and ensuring compliance with FSSPFamily Self-Sufficiency Plans (see ATAPAlaska Temporary Assistance Program MS 701-5).

If the decision to approve or deny the extension remains unclear, the case may be referred to the DPADivision of Public Assistance Policy and Program Development Unit at hss.dpa.policy@alaska.gov for a final determination.

701-7 B.      CASEWORKER RESPONSIBILITIES

The caseworker is responsible for:

• Verifying that the criteria for an extension are met,

• Ensuring all decisions (approval or denial) are properly documented and supported,

• Entering relevant information into EISEligibility Information System,

• Notifying the family of the extension decision, and

• Taking appropriate case actions based on the decision.

In cases where the caseworker determines documentation is adequate or has received additional information that could affect the outcome of the extension staffing, they should contact the case manager.

Notifying the household:

• If the extension is approved, enter the extension code and end date in EISEligibility Information System. Send a notice to the household confirming extension approval.

• If the extension is denied, close the case allowing for adverse action. Send notice to the household confirming case closure due to time limit and extension denial.