STATE OF ALASKA

Department of Health and Social Services

Division of Public Assistance

TRANSMITTAL NUMBER: 2018-02

MANUAL: Administrative Procedures Manual

DATE: October 1, 2018

Several sections of the Administrative Procedures Manual have been revised.

If you have any questions, please contact Field Services at dpafield@alaska.gov or the Policy and Program Development Team at dpapolicy@alaska.gov.

OVERVIEW OF CHANGES

MS 101-2      APPLICATION FORMS

• Removed reference to the GEN 33 / GEN 35A and replaced with the GEN 72 as the Offices of Children's Services (OCS) changed what forms they use to review their Medicaid cases
• Renumbered section

MS 101-4      RECEIPT OF AN IDENTIFIABLE APPLICATION

• Clarified that staff should register an identifiable application as a request for service and send a copy of the application to the applicant for signature if it is not signed
• Added paragraph explaining that if an identifiable application is received and no program is checked, staff should register it as a request for SNAP

MS 103-6(C)      RECORD STORAGE PROCEDURES

• Updated link to the Records Transfer List (RTL) forms
• Removed instructions for completion of records transfer list in section "D" as a link to the step by step instructions was added to section "C"
• Renumbered section

MS 105-14      SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS - ELECTRONIC VERIFICATION PROCESS

• Clarified that SAVE is a fee based service and charges are assessed monthly based on the number of agency transactions

MS 105-14(B)      LOGGING INTO VERIFICATION INFORMATION SYSTEM (VIS)

• Changed the date the Verification Information System (VIS) main page was last updated to March 2017
• Removed reference to mailing the G-845 form as the Department of Homeland Security no longer uses the paper form as of May 1, 2018

MS 105-14(G)      THIRD STEP VERIFICATION - USING THE G-845 FORM

• Removed references to the paper form G-845 as the Department of Homeland Security no longer uses the paper form as of May 1, 2018
• Removed steps regarding sending photocopy documentation with the paper G-845 form as these documents are now submitted electronically for the third step verification
• Renumbered section

MS 108-5      EIS NOTICE LISTING

• Replaced Document Direct with Luminist as Document Direct is no longer available

MS 111-3      COMPLETING THE REPORT OF CLAIM DETERMINATION FORM (GEN 95)

• Added that staff are required to list the relevant manual section(s) that support the agency's action to recoup overpayments on the GEN 95