105-13 PARTIAL LIST OF VERIFICATION SOURCE
The following is a list of some of the possible sources of verification that can be used if there is reason to question a client’s statement or if specific program policy requires additional documentation. For further discussion of all eligibility factors and their separate verification concerns and requirements, see the specific program manual.
105-13 A. VERIFICATION OF AGE:
An official birth certificate is the best document for verifying age, but not the only document. The case worker should be sure that an official birth certificate is unavailable before using other documents to verify age.
Acceptable documents
that the client may have are:
Adoption
record;
Baptismal
certificate;
Confirmation
papers;
Driver’s
license;
Family
Bible;
Hospital
or midwife birth records;
Immigration
or naturalization records;
Insurance
company records:
Marriage
license or records;
Military
service papers;
Passport;
State
or federal census record;
Voter
registration card;
Draft
Board records;
Employment
records;
Labor
union records;
Military
service records;
Physician’s
records;
School
records; or
Vaccination records.
105-13 B. VERIFICATION THAT CHILDREN ARE LIVING IN THE HOME OF A CARETAKER RELATIVE
This Temporary Assistance requirement has two
parts that must be verified. First, it must be verified that the
necessary family relationship exists between the child and the applicant;
and second, it must be verified that the child does, in fact, live in
the home of the caretaker relative. (See Temporary Assistance Manual).
1. Verification of Relationship
An official birth certificate is the best document for verifying relationship, but not the only document. The case worker should be sure that an official birth certificate is unavailable before using other documents to verify relationship.
Acceptable verification includes but is not limited to:
Adoption
papers;
Baptismal
certificate, confirmation papers or other church records;
Court
support order;
Divorce
decree;
Hospital
records;
Marriage certificate; or
2. Verification of "Living With"
Acceptable verification includes but is not limited to:
Social services agency
records;
Church records;
Community organizations;
Contact with school
system;
Day care center records;
Contact with public
housing authority;
Fee Agent’s personal
knowledge;
Head start records;
Home visit;
Hospital and clinic
records;
Juvenile Court records;
Landlord’s statement;
Neighbor’s statement.
105-13 C. VERIFICATION OF RESOURCES
Common means of verifying the value of resources including land, buildings, life insurance, other personal property, and financial assets are shown below:
1. Documents the client may have:
Auto
financing data;
Bank,
credit union, and savings and loan statements;
Bond
certificate;
Burial
agreement with funeral directors;
Burial
reserve agreements;
Car
title and registration;
Deed;
Estate
appraisals;
Income
tax return;
Insurance
policies;
Mortgage
appraisals;
Notes;
Real
estate tax;
Sales agreement;
Securities; or
Stock certificate.
2. Verification from other sources:
Attorney’s records;
Automobile red and
blue books;
City & borough
tax records;
Court records;
Department of Veterans
Affairs records;
Employer’s insurance
records;
Insurance payment
book;
Municipal fire code
records;
Real estate agent
or broker records;
Real estate tax stamps;
Real estate tax transfer;
Stockbroker records;
Title search; or
Utility company records.
105-13 D. VERIFICATION OF INCOME
There are two kinds of income you must consider and both have to be verified.
Earned income includes all salaries, tips, wages or other income from a person's job or self-employment.
Unearned income includes such things as retirement checks, Social Security, child support, unemployment checks and so on.
1.
Documents the client may have:
Contribution check;
Court orders;
Correspondence from
SSA
on benefits;
Department of Veterans
Affairs award notice;
Divorce or separation
papers;
Income tax record;
Leave and Earnings
Statement (LES);
Pay stub or fishing
statement;
Pension award notice;
Railroad Retirement
Board award letter or records;
Support agreements
and correspondence; or
Unemployment benefit records.
2. Verification from other sources:
Senior Benefits Program
in EIS
Quarterly earnings and Unemployment Insurance benefits from DOL interface
Child
Support Services Division (CSSD )
interface (WINSTAR );
City and borough sales
tax records;
Department of Veterans
Affairs records;
Employer’s records;
Insurance company
records;
Lawyer’s records;
Personal income tax
records and returns;
Social Security Administration
interface records, including BENDEX, SDX , SVES and TPQY;
United Mine Workers
Union (Black Lung Benefits);
Worker’s Compensation
records;
Receipts from contributions;
or
Statement of person making support contribution.
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