Non-State Employee System Access Checklist 

Renewal

Non-state employees must renew their system access on an annual basis. The NFAPNative Family Assistance Program Point of Contact (POCPoint of Contact) must print and use this checklist when a staff member needs system access. The checklist and all of the forms / documentation shown on the checklist must be complete prior to submission to the DPADivision of Public Assistance sponsor at hss.dpa.policy@alaska.gov. The POCPoint of Contact must keep a copy of these forms and certificates for audit purposes. A separate email should be sent for each staff member and the email should be titled "Renewal, Staff Name, Agency Name."

Training

New staff must complete training in HIPAAHealth Insurance Portability and Accountability Act and Security before they can be granted access to DPADivision of Public Assistance systems. Both trainings are available online through the Learning Management System. Instructions on accessing the training can be found in the NFAPNative Family Assistance Program Guide. When you've completed the training, please print the completion certificates so they can be sent to hss.dpa.policy@alaska.gov.

◻ HIPAAHealth Insurance Portability and Accountability Act

◻ Security Awareness for SSASocial Security Administration

◻ Social Security training completion certificate

◻ Social Security Acknowledgement Form

Forms

In addition to the two trainings listed above, the following forms must be completed and submitted in order to submit the packet for access. Links to all forms are available in the NFAPNative Family Assistance Program Guide.

◻ Non-DHSS Employee Access Request Form (VPNVirtual Private Network)

◻ DPA Security Agreement Non-State Employees Form (EISEligibility Information System, ARIESAlaska's Resource for Integrated Eligibility Services, VPNVirtual Private Network)

Once all training and forms are completed, please scan and send to hss.dpa.policy@alaska.gov. Please include this checklist. It can sometimes take longer than expected to have your access approved. Your sponsor will not be able to do status checks.

Employee Name                                                   

Employing Agency                                               

Point of Contact                                                    

Date sent to hss.dpa.policy@alaska.gov