Non-State Employee System Access Checklist

New Account

The NFAPNative Family Assistance Program Point of Contact (POCPoint of Contact) must print and use this checklist when a staff member needs system access. The checklist and the forms / documentation shown on the checklist must be complete prior to submission to the DPADivision of Public Assistance sponsor at hss.dpa.policy@alaska.gov. The POCPoint of Contact must keep a copy of these forms and certificates for audit purposes. A separate email should be sent for each staff member and the email should be titled "New Employee, Staff Name, Agency Name."

Training

New staff must complete training in HIPAAHealth Insurance Portability and Accountability Act and security before they can be granted access to DPADivision of Public Assistance systems. Both trainings are available online through the Learning Management System. Instructions on accessing the training can be found in the NFAPNative Family Assistance Program Guide.

◻ HIPAAHealth Insurance Portability and Accountability Act - Provide certificate of completion

◻ Security Awareness for SSASocial Security Administration

◻ Social Security training completion certificate

◻ Social Security Acknowledgement Form

Forms and other documentation

◻ Non-DHSS Employee Access Request Form (VPNVirtual Private Network)

◻ Mainframe Logon ID Request Form

◻ DPA Security Agreement Non-State Employees Form (EISEligibility Information System, ARIESAlaska's Resource for Integrated Eligibility Services, VPNVirtual Private Network)

◻ Department of Labor (SAMSecure Access Manager)

◻ SAM Workorder Form

◻ Confidentiality of Information Acknowledgement

◻ Child Support Access

◻ MyAlaska Verification Portal - POCPoint of Contact to contact CSSDChild Support Services Division

or

◻ WinStar - Submit forms with this packet

◻ Child Support Confidentiality Form

◻ Child Support Work Order Form

◻ Copy of Driver's License or other form of government issued photo identification

It can sometimes take longer than expected to have your access approved. Once the required paperwork has been forwarded to the appropriate IT personnel, the DPADivision of Public Assistance sponsor will not be able to do status checks.

Employee Name                                                  

Employing Agency                                               

Point of Contact                                                   

Date sent to hss.dpa.policy@alaska.gov