3008-3      DISTRIBUTION OF GRANT BETWEEN HEATING AND ELECTRICITY

3008-3 A.      THE 75/25 SPLIT OPTION

While home heating is the priority of this program, applicants may elect to have part of their heating assistance benefit applied towards their electric vendor account. This option is allowed because electricity is required to operate most home heating equipment. When a client chooses to split their benefit, 75 percent of the grant is issued to the primary home heating fuel vendor, with the remaining 25 percent issued to the electric vendor. Use of the 75/25 split must be documented in the case note.

Note:

Secondary and/or tertiary home heating fuel expenses (i.e., supplement or back-up heat sources) are NOT eligible for assistance.

No percentage of the HAPHeating Assistance Program grant should be distributed as a direct payment to the client or a vendor to pay for secondary and/or tertiary home heating fuel expenses.

3008-3 B.      EXCEPTIONS TO THE 75/25 SPLIT OPTION

In the event that a client's electric account has been disconnected or is scheduled for disconnect, the heating assistance benefit can be used to reinstate or prevent electricity disconnect. However, this is only an option if:

• Electricity is used to power the client's primary heat source;
• The grant amount available to the client will cover all bad debt and fees the electric company requires the client to pay before reinstating or preventing service disconnect.
• Payment issued to the electric vendor should be the lowest amount the vendor will accept to reinstate service or prevent disconnect. Any remaining benefit amount should be issued to the client's primary home heating fuel vendor. Reason for the exception must be documented in the case note.

Note:

Some vendors have been set up under more than one fuel type in ECOSEnergy Community Online System (Ex: Perryville-Fuel Oil and Perryville-Electric). If an applicant has the same vendor for both heating and electric, the caseworker must be careful to choose the correct vendor where they want the benefit credited. If they choose to split the benefit between fuel types, the caseworker must issue the fuel portion to the vendor's fuel oil account and the electric portion to the vendor's electric account in order for IRIS to generate the correct payments.