5005-5 Verification

5005-5 VERIFICATION

See Section 5000-4 for policy on verification.

5005-5 A. Verification Required Prior to Allowing Deductions

Caseworkers must obtain verification of allowable expenses when the expenses result in a deduction of countable income. Households must be given an opportunity to provide the verification before the eligibility determination is made. If the household does not provide verification of the following expenses, the application is processed without the deduction.

Dependent care expenses.
Deductible child support payments.

5005-5 B. Information from Data Systems and EIS Eligibility Information System Interfaces

Several data systems and computer interfaces are available through the Internet and on-line EIS Eligibility Information System access. Some interfaces must be checked at each application and recertification as part of the verification process. Others only need to be checked if questionable or if certain conditions apply.

a. Interfaces That Must Be Checked

Interface	Information Verified	When To Check
State of Alaska Department of Labor (DOL)	Unemployment Insurance Benefits Unreported employment	At each application and recertification
EIS Eligibility Information System Interfaces Inquiry (ININ) (#9 on INME screen) SDX State Data Exchange Social Security Administration PFA State of Alaska Permanent Fund Dividend Division WAG State of Alaska Department of Labor (DOL)	SSI Supplemental Security Income payments PFD Permanent Fund Dividend payments Employment history through quarterly wage match	At each application and recertification
NSTAR or NFIN State of Alaska Child Support Services Division	Child support collections Child support disbursements Legal obligation to pay child support	At each application and recertification

b. Interfaces That Are Checked If Questionable or Under Certain Conditions

Interface	Information Verified	When to Check
EIS Eligibility Information System BENDEX Beneficiary and Earnings Data Exchange Inquiry Social Security Administration (#15 on INME screen)	SSA Social Security Administration payments	At each application and recertification only if it appears the applicant or recipient could be eligible for Social Security benefits
INGENS Public Information Database Public Information Database	Ownership of resources including vehicles, real estate, fishing permits, mining claims, boats Drug felony charges	When the caseworker receives questionable information about resources or felony charges.
Verification Information System (VIS Verification Information System) through the SAVE Program	Qualified alien status of household members who are not U.S. United States citizens	It is not necessary to re-verify alien status through the SAVE program at every review or recertification. This verification is only required for each alien at initial application and whenever an alien is added to a household
EIS Eligibility Information System State Online Query (SOLQ State On-Line Query) (#14 on INME screen)	SSA Social Security Administration and SSI Supplemental Security Income payments	At each application and recertification only if it appears the applicant or recipient could be eligible for Social Security benefits
EIS Eligibility Information System State Verification Exchange System (SVES State Verification Exchange System) (#13 on INME screen)	SSA Social Security Administration and SSI Supplemental Security Income payments	At each application and recertification only if it appears the applicant or recipient could be eligible for Social Security benefits

Note:

The SOLQ State On-Line Query interface may be used only to determine eligibility for Alaska Temporary Assistance, Food Stamps, Medicaid, and Adult Public Assistance programs.

In some situations, the information will be from the source and can be used as verification. In other situations, the caseworker must follow-up on the information.

Example:

The caseworker checks the interfaces and data systems for the two members of an applicant household. The Department of Labor system shows one is currently receiving unemployment benefits of $120 weekly. This information is used as income verification since the information is directly from the source of the income. The caseworker also finds that the other applicant had earnings listed for the prior quarter. The caseworker contacts the household to determine if the person is still working and, if so, requests verification of wages. If the person is not working, the caseworker asks why the job ended to find out if there was a recent job quit.

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		MC #45 (4/10)