ADDENDUM 5
MEDICAID EIS NOTICES
Notice Number |
Notice Title |
Use |
M001 |
Rights and Choices for Waiver Recipients |
When authorizing Medicaid with waiver services or converting an individual from regular Medicaid coverage to waiver services. This notice tells the recipient that he or she should contact the care coordinator or waiver managing agency if there are problems or concerns with service providers, etc. |
M002 |
Medicaid Qualifying Trust Referral |
When denying a Medicaid application due to excess income. It informs the applicant that Medicaid coverage may be available through use of a Qualifying Income Trust. It refers the denied applicant to contact Alaska Legal Services or the Alaska Bar Association if he or she wishes to investigate use of a trust. |
M003 |
No Cost of Care Due |
It is important to send this notice on LTC , HCB Waiver and all Nursing Home cases that currently do not have a COC liability. This notice informs the recipient about COC, that the current obligation is zero, but in the future there may be an obligation. This way if there is ever a spike in monthly income, the agency can assess a COC liability for that month the income was received. |
M004 | Continuous Eligibility for Medicaid | To inform a household that includes a child under the age of 19 that their Medicaid continues for a period of 12 months regardless of any changes in income, resources, or household members. |
M005 |
Notice to Transfer Resources to Spouse |
To inform a new Medicaid recipient that he or she has one year to transfer any resources above $2000 to his or her community spouse before the next renewal date. Failure to send this notice may result in the new recipient not completing the transfer(s) and becoming resource ineligible at the annual review. |
M006 |
Application for Other Benefits |
When an individual appears to be eligible for a benefit from another program. |
M007 |
Request for Social Security Number |
When Social Security enumeration is required by the Medicaid program. |
M008 |
Medicare Benefits Available |
When an applicant or recipient appears to be eligible for Medicare, the individual is required to enroll by the Medicaid program. |
M012 |
Long Term Care Caseworker Introduction |
When a case is transferred from a regular Medicaid caseworker to a new caseworker due to application for the HCB Waiver program or admission to an LTC facility. |
M013 | Potential Eligibility - HCB Waiver Med | When a Medicaid applicant is denied due to excess income but may qualify for HCB Waiver Medicaid. |
M025 | Disability Review Needed | To inform an individual that their disability review is due and what forms are needed. |
M060 |
Child Support Cooperation Statement |
When requesting cooperation with CSSD activities. |
M061 |
Child Support - Good Cause Allowed |
When a good cause determination IS allowed from cooperating with CSSD. |
M062 |
Child Support - Good Cause Not Allowed |
When a good cause determination is NOT allowed from cooperating with CSSD. |
M070 | FFM Referral | Referral letter when a Medicaid application is denied or Medicaid benefits closed for non-procedural reasons. |
M100 |
Medicaid Approved - One Month Only |
When an individual is only eligible for Medicaid during the application month. |
M102 |
Medicaid Application Approved |
When approving a Medicaid-only case. |
M103 |
Retroactive Medicaid Approved |
When applicant is Medicaid eligible in one of three months preceding month of application. |
M106 |
Emergency Medical Treatment Approved |
For approving emergency coverage for aliens.
|
M108 | Newborn Medicaid Approved | For approving Medicaid coverage in the Newborn Category |
M110 |
Medicaid/ Approved QMB coverage |
For approving Medicaid and QMB coverage to pay for Medicare Part A and Part B premiums, deductible, and coinsurance. |
M111 |
Special Medicaid Coupon |
When a disability exam or a waiver determination is needed. |
M112 |
Medicaid Approval Waiver Services |
For approving LTC Medicaid. Explains that eligibility has been met due to being found eligible for HCB Waiver services. |
M113 |
SLMB Only - Application Approved |
For approving SLMB coverage to pay for Medicare Part B premiums. |
M114 |
Medicaid Approved 2nd Month |
When Medicaid eligibility begins in the 2nd month of application. |
M115 |
Working Disabled Medicaid Approved |
For approving Working Disabled Medicaid Buy-In. Informs the individual that they may have to pay a monthly premium. |
M116 | QMB Only - Application Approved | For approving QMB coverage to pay for Medicare Part A and Part B premiums, deductible, and coinsurance. |
M117 | Medicaid Approved - LTC/Waiver SVCS Denied | For approving Medicaid but denying Long Term Care Services and Supports due to a transfer of assets penalty. |
M119 | IS Waiver SVCS Approved - Child on MAGI | For approving MAGI Medicaid with IS Waiver services. |
M120 |
Cost of Care / LTC Facility |
Cost of Care (COC) requires adverse action. Send to Medicaid recipients residing in a LTC facility who are assessed a COC . Send a copy of the notice to the facility attention: Patient Billing. |
M121 |
Medicaid Approved LTC Facility |
When approving Medicaid for a resident of a LTC facility. |
M122 |
When approving CCMC Waiver Medicaid for a child who is receiving MAGI Medicaid and does not have a disability determination from DDS . The notice informs the parent(s) that the waiver can be approved due to MAGI eligibility and encourages the parents to complete all paperwork so a DDS determination can be made. |
|
M123 |
CCMC Waiver Services Approved |
When approving Medicaid with CCMC Waiver services for a child who already has an approved State-only Disability Determination or is receiving SSI . |
M124 |
IDD Waiver Svcs Approved Child on DKC |
When approving Medicaid with IDD Waiver services for a child who is receiving MAGI Medicaid and does not have a disability determination from DDS . The notice informs the parent(s) that the waiver can be approved due to MAGI eligibility and encourages the parents to complete all paperwork so a DDS determination can be made. |
M127 | TEFRA Medicaid Approved | For approving TEFRA Medicaid. |
M128 | IDD Waiver Services - Disability Approved | For approving Medicaid with IDD Waiver services, including the DDS disability review date. |
M129 | Cost of Care - Assisted Living Facility | When an HCB Waiver recipient is living in an assisted living facility and is responsible for cost of care. |
M130 |
Cost of Care / Waiver |
When an HCB Waiver recipient has a COC liability assessed. It instructs the recipient to work with his or her care coordinator in determining which service providers to pay directly. A copy of the notice should be sent to the Trustee and the care coordinator. |
M131 |
APDD Waiver Services Approved |
When approving Medicaid with APDD Waiver services. This includes new applications and case conversions from regular APA Medicaid. |
M132 |
IDD Waiver Services Approved |
When approving Medicaid with IDD Waiver services. This includes new applications, conversions from regular APA Medicaid, and SSI children approved for Waiver Services. |
M133 |
When approving Medicaid with ALI Waiver services. This includes new applications and case conversions from regular APA Medicaid. |
|
M134 | IS Waiver Services - Disability Approved | For approving Medicaid with IS Waiver services, including the DDS disability review date. |
M135 | IS Waiver Services Approved | When approving Medicaid with IS Waiver services. This includes new applications, conversions from regular APA Medicaid, and SSI children approved for waiver services. |
M136 |
Breast/Cervical Cancer Medicaid Approved |
For approving Breast/Cervical Cancer Medicaid. Informs client that coverage will continue until treatment for cancer is completed. |
M140 |
APA Medicaid Qualified Income Trust |
When approving APA Related Medicaid due to the establishment of a Qualifying Income Trust. |
M141 |
Medicaid Special Needs or Pooled Trust |
When any category of Medicaid is approved due to the establishment of a Special Needs or Pooled Asset Trust that has been approved by the Medicaid Policy officer. |
M142 |
Medicaid Trust Information LTC |
For all LTC Medicaid recipients who have an established Qualifying Income Trust. Send a copy of the notice to the trustee(s). A copy of this notice should be sent with every renewal and whenever there is a change in trustee. |
M143 |
Special Needs or Pooled Trust Info |
For all Medicaid recipients who have an established Special Needs or Pooled Trust. Send a copy of the notice to the trustee and/or guardian. A copy of this notice should be sent with every renewal and whenever there is a change in trustee. |
M144 |
Miller Trust Information |
For all Medicaid recipients who have established a QIT in order to qualify for regular APA Medicaid. Send a copy of the notice to the trustee. A copy of this notice should be sent with every renewal and whenever there is a change in trustee. |
M200 |
Medicaid Denied Application Process |
When applicant does not show up for appointment, or reschedule an appointment. |
M201 |
Medicaid Denied Failure To Provide |
When applicant does not provide requested information needed to determine eligibility. |
M205 |
Medicaid Denied - Citizenship/Identity |
When an applicant does not respond to the request for, or provide proof of citizenship or identity. |
M207 |
Medicaid Denied Over Income |
When applicant is not Medicaid eligible due to having too much income. |
M208 |
Medicaid Denied Over Resource |
When applicant is not Medicaid eligible due to being over the resource level. |
M209 | Medicaid and LTC/ Waiver Services Denied - TOA | When an applicant is not Medicaid eligible due to excess income and LTC/Waiver services are denied due to a TOA penalty. |
M210 | Long Term Care Denied - No MED 3 Form | When LTC services are denied due to not receiving the Transfer of Asset Declaration. |
M213 |
Medicaid Denied Other Reasons |
When application is denied for other reasons (e.g., nonresident, request to withdraw application, receipt of benefits from another state, loss of contact). |
M216 |
Medicaid Denied - No Eligible Category |
When applicant does not fit into any Medicaid eligibility category. |
M217 | Medicaid Add-On Request Denied | When a Medicaid add-on request is denied. |
M218 |
Medicaid Denied - Excess Home Equity |
When an applicant is not eligible for Medicaid LTC services because the individual's home equity value is more than $500,000. |
M219 | Medicaid and Waiver SVCS Denied | When an applicant is not eligible for Medicaid due to excess income and does not meet LOC. |
M221 |
Retroactive Medicaid Denied |
When applicant is not eligible in any of the three months preceding the month of application. |
M301 |
Medicaid Pended Information Needed. |
When information is needed from a new application to determine eligibility. |
M302 |
Medicaid Held for a Disability Decision |
When a DDS decision is needed in order to establish eligibility. It informs the applicant that their Medicaid application being held until the decision is received. |
M303 |
Incomplete Medicaid Review Info Needed |
To request information needed from a review. |
M304 |
Retro-Med Pended Information Needed |
To request information needed to determine Medicaid eligible for any of the three months prior to month of application. |
M305 |
Pend New Waiver Application |
When a new waiver application is received. It provides DSDS contact information and provides a free form area to request other information. |
M306 |
Medicaid Residency Information Needed |
When Alaska residency is questionable. |
M307 |
Medicaid Pended - Citizen/ID Needed |
When an application is received and proof of citizenship/identity is needed. |
M308 |
Medicaid - Citizenship/ID Proof Needed |
For renewals or reminders when citizenship/identity is needed. |
M309 | Medicaid Waiver Approval Needed | For Medicaid applicants who have income above the APA limit but under the 300% LTC standard and need to be approved for HCB Waiver services. |
M310 |
Medicaid - SLMB Information Needed |
For requesting information from Medicaid applicants so that an eligibility determination may be made for the Special Low Income Medicare Beneficiary (SLMB and SLMB Plus) categories |
M320 |
Information Needed TEFRA |
When pending a new TEFRA application. It requests information that is specific to the TEFRA Medicaid category. |
M322 |
Pend TEFRA Disabled Child Denied DKC |
For a TEFRA referral when a MAGI Medicaid case has been denied. |
M350 |
Request Medical Insurance Information |
When additional medical insurance exists and information is needed. |
M351 |
Waiver and/or DDS Approval Needed |
For Special LTC Category applicants who require DSDS waiver approval and DDS approval. It informs the applicant that their application is being processed and some of the eligibility factors are dependent on decisions from other agencies. |
M401 |
Medicaid Closed Failure to Provide |
When client has not provided requested information needed to determine eligibility. |
M402 |
Failure to Complete Medicaid Review |
Notifying recipient that case is closed due to no review received. |
M407 |
Medicaid Closed Over Income |
When countable income causes ineligibility - for timely notice of case closure. |
M408 |
Medicaid Closed Over Resource |
When countable resources causes ineligibility - for timely notice of case closure. |
M410 |
Medicaid Review Received Case Closed |
When closing Medicaid from a review for reasons that result in ineligibility. |
M413 |
Medicaid Closes Other Reasons |
When closing Medicaid for other reasons that result in ineligibility. |
M418 |
Medicaid Closed - Excess Home Equity |
When a recipient is not eligible for Medicaid LTC services because the individual's home equity value is more than $500,000. |
M419 |
Medicaid Stops Client Deceased |
When recipient dies. State and Federal regulations require that we notify the family or estate of a deceased client whenever benefits stop. |
M420 |
Breast/Cervical Cancer Medicaid Closure |
For timely notice of case closure. Gives reason case is closing. |
M456 | Transitional Medicaid Case Closes | For timely notice of case closure. |
M463 |
Refused Other Possible Benefits |
When individual does not comply with Development of Income requirements. |
M501 |
Erroneous Discontinuance |
When benefits are resumed after closing in error. |
M502 |
Fair Hearing Request Benefits Continue |
When a recipient requests continued benefits while awaiting a fair hearing decision. This notice informs the recipient that he or she will be responsible to repay the cost of benefits paid by Medicaid if the decision is not in their favor. |
M601 |
Medicaid Suspended |
To suspend Medicaid for one-month only if the client appears to be prospectively eligible after that month. |
M700 | Post 4M Medicaid Begins | When 4M Medicaid is approved. |
M701 |
Medicaid Benefits Change |
When there is a change in the Medicaid category or waiver services. |
M702 | Transitional Medicaid Approved | When Transitional Medicaid is approved. |
M704 |
Change to Working Disabled Medicaid |
When Working Disabled Buy-In eligibility is found upon ineligibility from another Medicaid category |
M706 | Working Disabled Medicaid Change | When a change is reported for Working Disabled Medicaid that does not cause ineligibility. |
M709 |
Med Benefits Stopped - CSSD Penalty |
When a penalty is placed on a caretaker relative for noncooperation with CSSD . |
M710 |
Medicare Drug Coverage Begins |
When a Medicaid applicant has Medicare, and when a recipient becomes eligible for Medicare. |
M711 | Retroactive Medicare Coverage | When a recipient is eligible for Medicare Part D coverage. |
M714 | Cost of Care Change / ALH Facility | When cost of care changes for a Medicaid recipient in an ALH. |
M715 |
Cost of Care Change |
Whenever there is a change in the COC obligation. |
M716 |
Long Term Care Ends Medicaid Continues |
When Level-of-Care has been denied and ends HCB Waiver services but the recipient continues to be eligible for another Medicaid category. It informs the recipient that regular Medicaid coverage will continue and that he or she will have a new caseworker. |
M717 | Medicaid Cont. - LTC /Waiver SVCS End - TOA | When LTC or Waiver services end due to a TOA penaly, but Medicaid continues. |
M718 |
Excess Home Equity - Medicaid Changes |
When LTC coverage ends due to the recipients home equity value is in excess of $500,000 and eligibility exists for other Medicaid coverage. |
M720 |
Waiver Closed Living in LTC Facility |
When a waiver services end because a recipient enters a LTC facility. |
M721 |
Pend Waiver Application AP Med to Waiver |
When a regular APA Medicaid recipient is pursuing HCB waiver services. It requests the additional items needed for waiver services. |
M723 |
Medicaid Transfer of Asset Declaration |
For APA Medicaid recipients who are pursuing HCB Waiver services. This is a notice version of the MED 3. |
M724 |
Waiver Services Denied - Medicaid Cont. |
When an application for HCB Waiver services is denied, but the recipient continues to be eligible for another Medicaid category. It informs the recipient that regular Medicaid coverage will continue and that he or she will have a new caseworker. |
M801 |
Medicaid Review Due |
When a system generated review is not automatically sent. |
M802 |
Medicaid Review Approved |
For approving continued Medicaid benefits. |
M804 | Medicaid/QMB Renewal Approved | When Medicaid and QMB benefits are renewed. |
M805 |
SLMB Medicare Renewal Approved |
For approving SLMB renewal. Informs recipient that Medicaid will continue to pay for their Medicare Part B premiums. |
M806 | Working Disabled Review Approved | When Working Disabled Medicaid benefits are renewed. |
M807 | CCMC Waiver Medicaid Renewal Approved | When Medicaid and CCMS Waiver services are renewed. |
M808 | IDD Waiver Medicaid Renewal Approved | When Medicaid and IDD Waiver services are renewed. |
M809 | IS Waiver Medicaid Renewal Approved | When Medicaid and IS Waiver services are renewed. |
M816 | QMB Only - Renewal Approved | When QMB is renewed. |
M827 | TEFRA Medicaid Renewal Approved | When TEFRA Medicaid is renewed. |
|
||
|
|